For private clinics

One system for your clinic. Zero manual admin.

An AI phone receptionist, website chatbot, online booking, patient CRM and automatic reminders in one place. Instead of scattered, expensive tools and a NAS humming in the cupboard.

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Answers every callTry it without signing upNever diagnoses
The ClinicAI digital receptionist
Digital receptionistClinicAI
call
Incoming call, 19:42
Good evening, this is the digital receptionist of Sample Clinic. How can I help?
I'd like to book a scale and polish.
Thursday at 9:30 or Friday at 14:00 is free. Which suits you?
Thursday, please.
Booked: Thursday 9:30. I'll send you a reminder by text.
Booking in the calendar · clinic notified
Sound familiar?

Clinics don't wear out from the treatments, but from everything around them.

Healthcare software is expensive, and each tool solves only one piece. The rest lands on the reception, the assistant or on you, by hand.

The phone rings mid-appointment

You either focus on the patient or on the call. A missed call often books with another clinic.

5 tools, 5 passwords

Calendar, billing, email, spreadsheets, a separate booking page. None of them talk to each other, so every detail gets typed twice.

Pricey licences and a NAS in the cupboard

A monthly fee for every module, plus a local server that needs backups, updates and an IT person.

Admin in the evening

Callbacks, reminders, cancellations, rescheduling. The working day starts again after the last patient leaves.

Before and after

Everything in one place that sits in 5 places today.

Today

  • Missed calls during appointments and after hours
  • Bookings by phone, on paper, in Messenger and by email
  • Reminders sent by hand, or not at all
  • Patient details in spreadsheets and several programs
  • A local NAS that needs backups and an IT person

With ClinicAI

  • The digital receptionist always picks up
  • Every booking lands in the same calendar
  • Reminders, confirmations and recall go out by themselves
  • One patient, one record, with the full history
  • Encrypted, backed-up storage, no NAS
What's inside

What is ClinicAI made of? 6 modules, one system.

Start with the package that fits today and move up when you need more. Every module uses the same patient database.

AI phone receptionist

Answers the phone, books, reschedules and cancels appointments, and sends you a summary of every call.

Website chatbot

Answers questions about prices, treatments and opening hours, and turns the conversation into a booking or a callback request.

Online booking

Patients pick a free slot themselves, the calendar updates at once and the reminder goes out on its own.

Patient CRM

Every patient, call, message and booking on one record, searchable, with permissions.

Automation

Reminders, confirmations, recall, review requests and refilling cancelled slots.

NAS replacement

Instead of a local server: encrypted, backed-up storage you can reach from anywhere, with no IT person needed.

Privacy by default

Handled as health data: a written data processing agreement, encrypted transfer and storage, logged access.

Privacy notice

Which one do you need?

Tell me in a few words how your clinic works today, and I tell you where to start.

Live demo

Try it now, no sign-up.

This is not a video: the chatbot is real, the CRM board and the automation run in your browser with sample data.

Message the clinic chatbot as if you were a patient. A real chatbot for a made-up sample clinic: ask about opening hours or preparation, or book an appointment. The booking shows up on the CRM board straight away.

All 4 demos on one page

Connects with

General tools with a public interface, calendar sync or a standard export. I describe the exact setup after the assessment.

  • Google Calendar logoGoogle Calendar
  • Gmail logoGmail
  • Outlook / Microsoft 365
  • Google Sheets logoGoogle Sheets
  • WhatsApp logoWhatsApp
  • Messenger logoMessenger
  • Instagram logoInstagram
  • Stripe logoStripe
  • Zapier logoZapier
  • Make logoMake
What you get for the price

Replace your stack, not add to it.

Everything in one place: ClinicAI replaces the separate phone, booking, reminder and chat tools, so you stop paying several vendors. Vendor prices below are from their own pricing pages, checked on October 5, 2026.

Today, with separate tools

  • Phones, texting, reminders, online bookingWeave, starting planfrom $199 a month
  • AI receptionistSmith.ai AI Receptionist, about 300 calls a month, $1.67 a call$500 a month
  • Website chatbot, patient CRM, recall automationsseparate toolsextra fees or manual work
Total of the published prices$699 a month (US list prices)plus the chatbot and automations, several contracts and logins, the same data in several places

ClinicAI Practice

  • AI phone receptionist, 24/7, 500 call minutes a month
  • Website chatbot and online booking into one calendar
  • Patient CRM with full history, client portal with a weekly report
  • Reminders, recall, waiting list, review requests, lapsed patient campaigns
  • Pre-visit forms with consent signature, booking deposits
  • Free data migration from your old system (Excel or CSV export)
1 contract, 1 login, 1 database£549 a month500 call minutes included, the whole package works out at £1.10 per minute with everything else included

Vendor prices can change on their pages. Prices in GBP. No VAT is added to my invoice. EU and UK business customers account for any VAT under the reverse charge. If a regulator requires you to keep a certified clinical record system, you can keep it for that reporting only; ClinicAI makes no such certification claim.

0 hoursa day, reception that answers
0modules in one system
0demos you can try now
0 monthsfor 10 monthly fees and 50% of the usual one-time setup fee when you pay annually
3 packages, clear prices. Starter from £279 a month, Practice £549, Clinic £949, each with a one-time setup fee. Prices in GBP. No VAT is added to my invoice. EU and UK business customers account for any VAT under the reverse charge.Package configurator
Who it's for

Built for private clinics, not for a generic help desk.

A dental practice books differently from a physiotherapist or an aesthetic clinic. I set up the treatment list, durations, preparation notes and tone of voice for your clinic.

Dental Private clinic Aesthetic clinic Dermatology Physiotherapy
A dentist checks the day's bookings on a tablet
How it works

How does it start? 4 steps to the first live call.

Assessment

A short conversation about how your clinic books, communicates and handles admin today.

Setup

I add your treatments, prices, doctors, opening hours and rules.

Trial week

You and your team try it, and I fine-tune it until everything works the way it should.

Go live

I set up call forwarding and switch on booking. After that, I keep maintaining it.

The full process →

Security

Health data. Handled that way.

  • Patient data is sensitive data, and the system is designed for it
  • A written data processing agreement with every clinic
  • Encrypted transfer and storage, logged access, role-based permissions
  • The digital receptionist gives general health information and never makes a diagnosis
A bright, modern clinic reception with a waiting area
Common questions

What clinic owners usually ask

What is ClinicAI?

One system for private clinics that puts the phone reception, the website chat, online booking, patient records and automatic reminders in one place. The goal: no manual admin left in the clinic.

Does the phone receptionist pretend to be a person?

No. It speaks in a natural voice, and it says at the start of every call that it is a digital assistant. If the caller wants a person, or the question goes beyond booking, it takes a callback request and you get a notification straight away.

Does the phone receptionist answer health questions?

Yes, with general information in plain spoken style: the most common harmless explanation, what the caller can do at home now, the warning signs that mean not to wait, and who to turn to (the clinic's doctor, a GP or an on-call service). It does not diagnose, does not suggest prescription medicines, refers dosage questions to the leaflet and the pharmacist, and does not replace a medical examination. For urgent symptoms its first sentence is to call 999, and it never offers an appointment. When a treatment fits, it offers to book one.

Does it replace the software I use today?

Yes, everything in one place: patient records in the CRM, calendar and online booking, reminders, pre-visit forms with consent, booking deposits, reports, phone, chat and social messages, so you stop paying several vendors. I migrate your data from the old system for free, from an Excel or CSV export. If a regulator requires you to keep a certified clinical record system, you can keep it for that reporting; ClinicAI makes no such certification claim.

How long does setup take?

The first step is a short assessment. Then I set the system up with your treatments, prices and calendar, followed by a trial week before going live. You get the exact schedule in writing after the assessment.

How much does it cost?

A one-time setup fee plus a monthly fee. Packages run from £279 to £949 a month, with a setup fee from £790 to £2,290. Pay annually and you pay 10 monthly fees for 12 months, with 50% of the usual one-time setup fee. All prices are on the pricing page.

Can I try it before I ask for anything?

Yes, without signing up. On the Try it page the chatbot is real, the receptionist plays a sample call and you can request a trial call to your own phone, and the CRM board and the automation run with sample data.

All questions →

See it working for your own practice.

I show you how it would answer your phone and book your own treatments, in a 15-minute video call.

Book a demo